Hugo House is Hiring: Bookkeeper – Part Time
The person in this position is a key Hugo House staff member, responsible for the full account payable cycle and ensuring payments to vendors and independent contractors are processed in an efficient and timely manner. This position will also maintain records and tracking for contract signatures and W9’s.
Payment of invoices to vendors and independent contractors based on check requests approved by supervisors. Reconcile with AP tracking documents to ensure accuracy.
- Code expenses into QuickBooks to the correct GL account based on the nature of the expense.
- Print Checks. Obtain authorized signatures for checks and distribute. Maintain tracking documents to ensure all vendors and independent contractors have been paid.
- Receive weekly downloaded credit card expenses and code into QuickBooks. Ensure all receipts have been filed with a copy of the credit card purchase request form.
- Ensure accurate filing/recordkeeping for all AP payments and backup documentation.
- Review stale checks and reprocess as necessary.
- Maintain tracking documents to ensure all vendors and independent contractors have submitted proper paperwork before services are rendered.
- Send out contracts for signature via DocuSign. Set up new vendors in QuickBooks before payment, obtaining W-9 forms and coding as 1099 vendors when appropriate.
- Provide other administrative support and bookkeeping tasks for Hugo House and its programs, as needed
To learn more about this position, or to submit your resume and cover letter, please follow the link below to Hugo House’s Submittable page.
Teach at Hugo House
Thanks for your interest in teaching at Hugo House! Our teachers are contracted for individual classes and we review class proposals every quarter.
We’re looking for talented, enthusiastic, generous instructors in all genres—nonfiction, fiction, poetry and performance (spoken word, song, stage, screen), as well as reading classes (please see our catalog for examples). We especially encourage applications from writers and teachers of color, and teachers with diverse cultural backgrounds and experiences, such as varied ability, religion, ancestry, language, national origin, culture, age, gender, and sexual orientation, in order to best serve a diverse student body.
Before you send us a proposal, please familiarize yourself with our current class offerings to get a sense of the course description format and the types of courses we offer. We love seeing new ideas and classes that are of the moment in addition to craft basics. When you’re ready, please send the following:
- 1-2 page CV
- 1-page statement of your teaching philosophy and how you’ll apply it at Hugo House
- 2 sample course descriptions with a syllabus or break-down of class content (no more than a page each) modeled after our online course catalog
Send materials in a single Word or PDF document via email to email@example.com.
Spring and Summer 2021 Application Schedule
- Submissions for course proposals for Spring 2021 are open through November 24, 2020.
Spring quarter runs April 5–June 11.
- Submissions for course proposals for Summer 2021 will be open February 1–March 1, 2020. Summer quarter runs June 14–September 3, 2021.
- Submissions for course proposals for Fall 2021 will be open April 19–May 17, 2021. Summer quarter runs September 6–December 17, 2021.
If you would like to get involved, please consider volunteering.