Finance and Operations Director
Reports to: Executive Director
Purpose: Reporting directly to the Executive Director, the Finance Director is a key member of the leadership team, providing active direction for all aspects of Hugo House’s finance and operations. This position develops and manages a team that supports Accounting, Finance, Human Resources, Administration, Facilities, Concessions/Merch, and Information Technology.
Responsibilities and Tasks:
Finance and Accounting
- Manage all accounting responsibilities including accounts receivable, accounts payable, payroll deposits, inventories, and general ledger in compliance with GAAP and all appropriate regulatory requirements.
- Develop financial action plans to support the organization’s strategic imperatives and programmatic and operational goals.
- Analyze and present financial reports in an accurate and timely manner to the Board of Directors, Finance Committee, and other partners as needed.
- Coordinate and lead the annual audit process including the final reports to the Finance Committee and Board of Directors; complete tax return Form 990 in house.
- Manage the annual budget process and preparation of the organization’s operating budget to ensure sufficient operational funding, maximize investments, and increase efficiencies.
- Manage organizational payroll, cash flow and forecasting.
- Assess program and business performance, using clear metrics tied to strategic plan.
- Review all of Hugo House’s third-party contract agreements.
- Serve as primary contact with banks regarding all accounts, credit cards, lines of credit, etc.
- Set and implement policies to for process improvement initiatives.
- Manage bookkeeping staffer.
- Manage all information technology systems in partnership with contractors.
- Steward the implementation of new Salesforce CRM database, assuring accuracy.
- Oversee physical systems, such as phones, computers, and servers.
- Lead digital development, exploring and implementing new technologies.
- Lead hiring and on boarding for all office personnel
- Administer policies and benefits including health insurance, leave, vacation, sick pay, 403b plan, etc.
- Oversee facility maintenance schedules, third party contracts, and major purchases.
- Research and book facility for rental program.
- Train salon and café workers on cash handling policies, bar inventory, and employee procedures.
- Five or more years of progressively responsible experience in nonprofit financial management.
- Proven ability to manage diverse projects, programs, and activities in timely and efficient manner. Ability to coach/develop non-financial managers.
- Strategic/analytical thinker, collaborative, energetic, creative/resourceful and mission driven.
- Strong interpersonal skill for engaging with donors and Board of Directors, leading the organization as a member of the leadership team.
Salary and Benefits:
- Salary range is $60,000 to $70,000, depending on experience.
- Generous benefits package, including fully funded health insurance, retirement matching, plus copious holidays, sick time, and vacation leave.
- Substantial discounts on Hugo House classes.
We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status.
Teach at Hugo House
Thanks for your interest in teaching at Hugo House! Our teachers are contracted for individual classes and we review class proposals every quarter.
We’re looking for talented, enthusiastic, generous instructors in all genres—nonfiction, fiction, poetry and performance (spoken word, song, stage, screen), as well as reading classes (please see our catalog for examples). We especially encourage applications from writers and teachers of color, and teachers with diverse cultural backgrounds and experiences, such as varied ability, religion, ancestry, language, national origin, culture, age, gender, and sexual orientation, in order to best serve a diverse student body.
Before you send us a proposal, please familiarize yourself with our current class offerings to get a sense of the course description format and the types of courses we offer. We love seeing new ideas and classes that are of the moment in addition to craft basics. When you’re ready, please send the following:
- 1-2 page CV
- 1-page statement of your teaching philosophy and how you’ll apply it at Hugo House
- 2 sample course descriptions with a syllabus or break-down of class content (no more than a page each) modeled after our online course catalog
Please send materials through our Teacher Portal.
Winter 2022 Application Schedule
- Submissions for course proposals for Winter 2022 must be received by July 13th for consideration to appear in the catalog. Winter quarter runs January 10–March 31, 2022.
Youth programs teaching artists come from all backgrounds and identities united by a common passion—to foster the creative development of youth! At Hugo House, we believe that youth voices are worth amplifying, and our various programs offer opportunities for youth from all walks of life to craft their voices.
As a youth teaching artist, you play a critical role in youth education, so we look for teachers who are creative, attentive, holistic in their approach, adaptive to individual student needs, able to teach through a social justice lens, and are devoted life-long learners themselves.
Please read the descriptions of youth programs on our website to familiarize yourself before applying as a teaching artist with us. If you have any questions or would like to discuss teaching opportunities, please feel free to email firstname.lastname@example.org
To apply as a youth teaching artist, please fill out this form on Submittable.
If you would like to get involved, please consider volunteering.