Hugo House is Hiring: Development and Administrative Assistant
Job Title: Development and Administrative Assistant
Reports to: Development Director and Executive Director
Purpose: To engage and support Hugo House patrons, donors, and volunteers, and to provide administrative support to executive and development staff, including database management. Requires occasional evening hours.
Employment Status: Part Time/Hourly (20 hrs/week), $18.00 – $22.00 / hr Depending on Experience and Qualifications.
CRM Database Management
- Direct responsibility for maintenance and management of CRM database
- Maintain data integrity and ensure accuracy of patron and purchase records (donation entry, class tracking, refunds, and membership)
- Generate reports and pull data for development department, as needed
- Train front desk staff and colleagues on database usage, as needed
- Resolve inconsistencies, user issues, and concerns
- Back-up support on class registrations quarterly
Development and Membership Support
- Process gifts and enter gift and donor data into database
- Prepares and tracks formal acknowledgment letters and ensures information is entered into database
- Administers membership program, which includes timely communications to expiring, lapsed, and new members
- Maintain accurate member information in database and schedule for renewals
- Supports donor communications including: mailings, donor acknowledgements, and donor benefits in a timely and efficient manner
- Records and tracks donor and prospect activity
- Provides support to Development Director, as needed
- Maintain strict confidentiality about all donor information
- Coordinates Board meetings; distributes agenda packets, tracks and assists communications, and maintains online records
- Edits Word and Excel documents, as requested
- Perform general office support duties such as filing, copying, and mailings
- Provides ad-hoc project support to Executive Director, as needed
- Assists with scheduling and managing executive meetings
- Recruit, hire, and oversee volunteers including tracking and recording volunteer hours
- Experience in and/or familiarity with nonprofit fundraising
- B.A. or AA degree preferred
- Familiarity with literature and/or contemporary writers a plus
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Ability to learn and adapt quickly
- Initiative and the ability to think critically
- Proficiency in MS Office Suite (Word, Excel, PowerPoint)
- Experience with CRM database maintenance, running reports, pulling data
- Strong organizational skills
- Excels at staying on top of multiple deadlines
- Demonstrated excellence in judgment, problem solving, and decision-making
- Discretion with privileged information
- Ability to juggle many responsibilities and demands on time
- Must be able to prioritize and work independently and also enjoy working closely in a support role with team members.
- Share Hugo House’s commitment to building an antiracist organization
Compensation: $18-22/HR DOE
We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. Racial equity is one of four goals in our strategic plan and we are developing specific action steps to pursue diversity, equity, and inclusivity throughout the organization.
To apply, please fill out this form on Submittable.
Teach at Hugo House
Thanks for your interest in teaching at Hugo House! Our teachers are contracted for individual classes and we review class proposals every quarter.
We’re looking for talented, enthusiastic, generous instructors in all genres—nonfiction, fiction, poetry and performance (spoken word, song, stage, screen), as well as reading classes (please see our catalog for examples). We especially encourage applications from writers and teachers of color, and teachers with diverse cultural backgrounds and experiences, such as varied ability, religion, ancestry, language, national origin, culture, age, gender, and sexual orientation, in order to best serve a diverse student body.
Before you send us a proposal, please familiarize yourself with our current class offerings to get a sense of the course description format and the types of courses we offer. We love seeing new ideas and classes that are of the moment in addition to craft basics. When you’re ready, please send the following:
- 1-2 page CV
- 1-page statement of your teaching philosophy and how you’ll apply it at Hugo House
- 2 sample course descriptions with a syllabus or break-down of class content (no more than a page each) modeled after our online course catalog
Send materials in a single Word or PDF document via email to email@example.com.
Spring and Summer 2021 Application Schedule
- Submissions for course proposals for Spring 2021 are open through November 24, 2020.
Spring quarter runs April 5–June 11.
- Submissions for course proposals for Summer 2021 will be open February 1–March 1, 2021. Summer quarter runs June 14–September 3, 2021.
- Submissions for course proposals for Fall 2021 will be open April 19–May 17, 2021. Summer quarter runs September 6–December 17, 2021.
Youth programs teaching artists come from all backgrounds and identities united by a common passion—to foster the creative development of youth! At Hugo House, we believe that youth voices are worth amplifying, and our various programs offer opportunities for youth from all walks of life to craft their voices.
As a youth teaching artist, you play a critical role in youth education, so we look for teachers who are creative, attentive, holistic in their approach, adaptive to individual student needs, able to teach through a social justice lens, and are devoted life-long learners themselves.
Please read the descriptions of youth programs on our website to familiarize yourself before applying as a teaching artist with us. If you have any questions or would like to discuss teaching opportunities, please feel free to email firstname.lastname@example.org
To apply as a youth teaching artist, please fill out this form on Submittable.
If you would like to get involved, please consider volunteering.